March 26, 2019

Create Progress Bars in PowerPoint

Progress bars are ideal for visualizing the current status of tasks and processes. They can be used to show the current phase of a project, or how much budget has already been allocated and used. They can even be used to show the progress of a presentation in a clear and unobtrusive way, for example at the bottom of slides, so your audience can see how long the presentation will last.

How-To: Creating Progress Bars

Here’s how to create your own progress bar in PowerPoint:

  • First draw a rectangle with two rounded corners.
  • Rotate the shape 90° counterclockwise. To do this, simply use the key combination ALT + ← six times.

  • Now copy the shape as many times as needed.
    • You can use the CTRL + C and CTRL + V commands to do this and move the copied shapes to the correct position. The intelligent guide lines that PowerPoint displays will help you align them accurately.
    • Or, you can use CTRL + D, which is described in more detail below.
  • Rotate the last shape 180° to complete your bar.

  • Select all shapes in the middle and in the Drawing Tools/Format > Edit Shape tab, select Change Shape and Rectangle.
  • Now you can copy the progress bar to the slides you want and adjust their color.

Tip: Save Time with CTRL + D

The CTRL + D command creates a duplicate of the selected shape. If you move the copied shape to another position on the slide, every further CTRL + D command creates another copy with the same distance to the previous one. This means you can avoid aligning or arranging the shapes later on, which can be tedious! It’s a great timesaver and is much less frustrating than having to drag each shape to the right position.

 

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